UNIQUE features at a glance
All critical master
(static) data like Batch Price, Customer Master, Product Master, Bank,
Scheme, Discount, etc. is controlled at HO. Normally, updating is not allowed
at Depot. This is to prevent manipulation / change / diddling of price
sensitive and other critical data.
Management can define
control over access to data / masters at depot level.
All abnormal data
entries (deviations from defined criteria) are recorded and highlighted,
such as Special Discount, Special Price etc.
Violation of defined
parameters (such as credit-limit, out-standing etc.) requires HO approval
and thus exercises control.
Detailed Audit Report
is provided for monitoring actions of users like add / modify / delete
of Masters / Transactions / Printing of reports.
The direct access
to database is denied at depot level. It can be through the defined system
only, with logging of operations.
Alarm Report – Advance
report on stocks nearing expiry dates facilitates their timely disposal.
The software rejects
data inconsistency, if any, at every stage.
is provided at four levels - Supervisor, Depot Manager, Operator &
/ authorisation can be defined for different users at different locations
as per the corporate policy / requirements, such as rights for addition
/ deletion etc.
MIS reports on Sales,
Collection, Outstanding, Sales Growth, products sold (quantity / value)
at four levels, month-wise / cumulative alongwith Graphical presentation.
MIS provides business transaction history of the Customer like consolidated
purchase till date, value of debit-notes / credit notes issued, value of
unadjusted credits, invoice / cheque reversals.
Stock related MIS
(Graphs) in five options shows the receipt, issue, stock returned (added
in stock), stock returned (not added in stock) of the product batch number-wise.
list (Tree-view) of Stock Balances, Customer Outstandings, Post-dated cheques
Top level MIS reporting
including 10 Top Customers / 10 Top Outstandings - Division-wise and /
or Depot-wise – Report (on screen / paper / transfer through e-mail, directly
to the concerned person).
Most of the Top
Management MIS reports are available in Graphical form also.
v6.0 has extensive features including Order processing (Order Entry; Validation;
Allocation; Dummy Invoice Processing; Managerial decision; Invoice processing;
Packing Slips (Customer-wise and Consolidated) or Delivery Notes; LR Entry;
and query); Stock entry; transfer; Excess/Loss; Reconciliation; Collection
and Accounts Receivables; Credit Note / Debit Notes; Reports; Earmarking
of goods; Quotations; Replacement; Debit Interest Calculation / Collection;
Depot level accounting entries; MIS Reports; Destruction of Goods; Marketing
Reports; Targets; Field Force Analysis; Forecasting; Data Transfer (Depot
– HO; Depot – Manufacturing Location; Depot – Depot; Depot - CWH) and HO
consolidation interface; Graphical MIS module;.
Most of the information
is parameterized & can be defined as per requirement, e.g., defining
no. of days for age-analysis, interest chargeable, alarm report on expiry
of goods etc.
Sales flash Report
(weekly / daily / periodic) at all levels (Territory, District, Region,
Depot and consolidated).
On-line help / warning
/ prompt messages at all required places in the software.
At all references
for Master data – "select table" is provided to select required codes.
For example, Customer, Product, Tax-forms, Discount, Tax structure codes,
Schemes, Delivery mode, Payment Mode, Octroi, etc.
creates Data Warehouse of all required historical data. This enables
Data Mining for various analyses such as production / sales planning, forecasting,
budgeting, monitoring promotional schemes, analyzing Field Force performance,
analyzing overdue periods / averages, etc. even for past years.
depot level expenses and other income to integrate with HO accounts.
has a HO consolidation module, at the top of all depot modules to consolidate
all data / reports of all / selected depots. It is possible to integrate
DepotMan with ERP software like SAP, Baan, etc. with or without
Regular data transfer
between locations (HO; depots; CWH; Manufacturing etc.). Entered data precedes
Stock transferred from one location to another to avoid re-data-entry.
Register of post-dated
cheques is maintained.
Field Force Analysis
such as Sales per Field Staff, etc.
Extensive MIS reports
like Inventory / Out-standing report as number of days of Sales.
are built-up in the software such as Date, Time, Calendar, Calculator (Standard
/ Scientific) in each window.
Each report can
be either printed or displayed on screen and then printed or saved as report
file or sent through e-mail directly (If computer supports).
all types of stock movements can be done at HO level.
can be customised for the specific needs of the organisation.
Depot means any
distribution location like branch, sales depot, C&FA, Secondary Sales
Location, Distributor, Super Stockists, etc.
All above functions
are available in DepotMan-XP Software. Lower level software may not have